Ready, Set, Get Paid: 4 Easy Steps
Interested in a smoother, faster grant payment? The good news is that there’s a simple way to speed things up. Take a moment to explore the 10‑minute presentation on how to enroll in Electronic Deposit (EDI), and ensure your payments move through state processing efficiently and without unnecessary delays.
Download the Slides or watch the Recording!
Time Stamps & Forms
Step 1: Ensuring that your Foundant Information is up to date
Time Stamp 4:00 – 4:30
Foundant is VCA’s online grant portal, where we maintain your organization’s main contact information. We recommend reviewing your account at least once a year, and anytime your organization experiences changes, such as staff or leadership changes, address updates, and most importantly, make sure your email addresses are up to date, because that’s how we send award notifications and payment updates.
Login in to Foundant here.
Step 2: Ensuring you have an updated Virginia W-9 form on file
Time Stamp 4:00 – 4:30
The Virginia W-9 collects the tax and entity information the Commonwealth needs in order to process your payments. These forms are processed by one of our partner agencies, the Virginia Department of Accounts.
Download the Virginia W-9 form here.
View an example template here.
Please note that the VCA is currently developing a new system for applicants to submit VA W-9 forms digitally. Stay tuned!
Step 3: Get acquainted with eVA
Time Stamp 5:20 – 8:08
eVA is the Commonwealth of Virginia Electronic Procurement and Business System and is used by Virginia state agencies to manage procurement activity, suppliers to update account information effectively for grant payments. For applicants with existing eVA accounts, please ensure that your EVA account information, including mailing addresses, are accurate and up-to-date. Please note, if you do not have an eVA account, you will need to create one.
Visit eVA here.
eVA Customer Care: 1-866-289-7367
Step 4: Signing Up for Electronic Deposit (EDI)
Time Stamp 8:08 – 9:35
The fastest way to receive your grant payment is enrolling in the electronic deposit. Instead of waiting for a check in the mail, payments can be deposited directly into your account. The many benefits include reduced delays in payment processing, and avoiding difficulties with the postal system, including address changes or potential lost mail.
Electronic Deposit Agreement Form
የፖስታ አድራሻ፦
Department of Accounts
EDI Unit
P. O. Box 1971
Richmond, VA 23218-1971
If you have any questions about grant payments or setting up EDI, please feel free to contact the VCA’s Fiscal Officer, Shauna Jones‑Friend, at shauna.friend@vca.virginia.gov.